View and Export Submitted Forms in Gravity Forms

Once you’ve created and published a form with the Gravity Forms plugin, you can view any responses and export them as spreadsheets for your use. If your site is hosted on WashU Sites, you can export your responses using the Formidable Forms plugin.

View Form Submissions

  1. In the dashboard, click on Forms.
  2. Hover over the form for which you wish to see the form submissions and click on the Entries link that appears. Note: If you accidentally open the wrong form entries, you can always switch forms using the drop-down in the upper right labeled Switch Form.
  3. The entries page by default will not show you all of the data associated with the entry. To see more information about a particular form submission, click View.
  4. (Optional) Click on the small gear icon in the upper right to drag and drop which fields you’d like to show or hide on the entries page by default.
  5. (Optional) Sort the data in this list by clicking on the column names at the top and bottom of the field columns.
  6. (Optional) Filter the data by using the search boxes in the upper left.
  7. (Optional) Delete form submissions by hovering over the submission and clicking on the Trash link.

Export Form Submissions to a Spreadsheet

  1. In the dashboard, go to Forms > Import/Export.
  2. Select the form from which you wish to export entries.
  3. Select the fields you wish to export. The first checkbox will select all of the fields. Note: Gravity Forms automatically adds additional information about the user who submitted the form, such as the IP address and what browser the user was were using. These extra fields appear after the fields requested in the form.
  4. You can also filter the data by certain criteria using the Conditional Logic field as well as the Date Range field.
  5. Click the Download Export File button to export the entries in .csv format. You can edit the .csv file using using spreadsheet editing software like Microsoft Excel.